Terms & Conditions of Professional Engagement

1. Preamble & Acceptance of Terms

These Terms and Conditions ("Terms") constitute a legally binding agreement between you or the corporate entity you represent ("Client", "Enterprise", or "You") and Mantorius ACCA & CPA Practice ("Mantorius", "We", "Us", or "Practice"), headed by senior partner Keshav Verma.

By accessing https://mantorius.com, requesting preliminary financial consultations, executing an engagement letter, or utilizing our 12 specialized accounting, tax, and backoffice services, you unreservedly agree to be bound by these Terms and our companion Privacy Policy.

2. Scope of Professional Advisory & Engagement Letters

Mantorius provides corporate accounting, management reporting, software deployment, bookkeeping, period-end closure, payroll, and fractional CFO advisory under formal professional standards.

• Specific Scope Governed by Engagement Letters: Each operational project or monthly retainer is defined by a written Letter of Engagement (LoE) specifying deliverables, schedules, software platforms (e.g. QuickBooks, Xero, Sage, NetSuite), and fee arrangements.
• Advisory & Software Scope: Advisory, ratio analysis, custom financial software, and fractional CFO engagements constitute strategic financial consulting and software solutions, delivering verified ledger schedules for client management, boards, and corporate stakeholders.
• Independence & Integrity: We strictly adhere to ACCA & CPA objectivity standards and reserve the right to recuse ourselves from any engagement where an insurmountable conflict of interest arises.

3. Client Representations & Document Veracity

The precision and validity of our financial statements, reconciliations, tax computations, and board dashboards depend directly upon the integrity of the records you provide. You warrant and covenant that:

• All books, bank account statements, receipts, contracts, inventory schedules, and source documents submitted to Mantorius are genuine, unadulterated, and complete.
• All transactions recorded in your books reflect bona fide commercial activities complying with local taxation, corporate governance, and employment regulations.
• Your authorized officers will respond to queries, reconcile unexplained variances, and authorize journal entries within agreed accounting closure timeframes.

4. Anti-Money Laundering (AML) & KYC Verification

In strict compliance with the Prevention of Money Laundering Act (PMLA - India), the UK Money Laundering Regulations, and international Financial Action Task Force (FATF) standards, Mantorius maintains mandatory client onboarding protocols:

• Verification of Ultimate Beneficial Ownership (UBO) for all corporate entities prior to commencing retainer services.
• Mandatory collection of statutory director credentials (PAN, Aadhaar, Passport, Proof of Residential Address).
• Right to immediately suspend services and fulfill statutory reporting obligations should suspected fraudulent or illicit transactions be uncovered.

5. Intellectual Property & Workpapers

Ownership of data, methodologies, and deliverables is delineated as follows:

• Client Ownership: You retain complete, unencumbered ownership of all source records, bank statements, general ledgers, final delivered financial statements, and executive KPI reports.
• Practice Workpapers: Mantorius retains exclusive ownership of internal proprietary workpapers, review checklists, custom financial forecasting algorithms, and analytical spreadsheet models developed during the engagement.

6. Fees, Retainers, Billing & Disimbursements

Professional fees are structured on fixed-monthly retainers, milestone deliverables, or pre-approved hourly advisory rates:

• Retainer Terms: Monthly accounting and fractional CFO retainers are billed in advance on the 1st day of each calendar month and payable within 10 calendar days.
• Late Settlements: Invoices outstanding past 30 days shall accrue commercial interest at 1.5% per month or the maximum permissible statutory rate, whichever is lower.
• Third-Party Software: SaaS subscription charges (QuickBooks Online, Xero, Sage, Gusto, Dext) are the direct responsibility of the Client unless explicitly bundled within an enterprise retainer.

7. Confidentiality, Secrecy & Data Security

Both parties covenant to maintain absolute secrecy regarding proprietary technology, commercial plans, pricing, trade secrets, and financial health disclosed during the engagement:

• Mantorius enforces strict non-disclosure obligations upon all partners, senior accountants, and junior review staff.
• All client communications and financial document exchanges are executed through encrypted conduits, secure cloud vaults, or password-protected archives.
• Confidentiality obligations survive indefinitely following termination of the professional relationship.

8. Limitation of Liability & Consequential Damages

To the maximum extent permitted by applicable statutory law:

• Aggregate Liability Cap: In no event shall the total cumulative liability of Mantorius, its partners (including Keshav Verma), directors, employees, or associates for any claim, whether in contract, tort (including negligence), or statutory breach, exceed the total professional fees actually paid by the Client to Mantorius in the preceding three (3) months for the specific service giving rise to the claim.
• Exclusion of Consequential Losses: Under no circumstances shall Mantorius be liable for loss of profits, commercial opportunities, goodwill, anticipated tax savings, business interruption, or indirect/consequential damages.

9. Indemnification

The Client agrees to defend, indemnify, and hold harmless Mantorius, Keshav Verma, and our accredited accountants from and against any third-party claims, liabilities, damages, penalties, and legal defense expenses resulting from:

• Material misrepresentation or fraud committed by the Client's management or personnel.
• Willful concealment of bank accounts, transactions, or taxable revenues.
• Breach of any statutory declaration made to revenue authorities.

10. Termination & Professional Handover

Either party may terminate an ongoing retainer engagement by tendering thirty (30) days' prior written notice to advisory@mantorius.com.

Upon receipt of termination notice and settlement of all outstanding invoices, Mantorius will execute a professional, orderly handover:

• Full migration of cloud accounting administrative credentials back to the Client.
• Export of general ledgers, trial balances, and chart of accounts structures.
• Issuance of standard professional clearance letters to incoming certified accountants in compliance with ACCA / CPA codes of conduct.

11. Governing Law & Dispute Resolution

These Terms, engagement contracts, and any non-contractual obligations arising from them shall be governed by and construed in accordance with the laws of India.

Any dispute, controversy, or claim arising out of or relating to these Terms shall first be submitted to good-faith executive mediation between the parties. If unresolved within 30 days, disputes shall be referred to and finally resolved by sole arbitration under the Indian Arbitration and Conciliation Act, 1996, with the seat of arbitration at Bhopal, Madhya Pradesh, India. The language of arbitration shall be English.

12. Practice Chambers Notice & Contact Details

Formal legal notices, statutory inquiries, or contractual communications under these Terms must be directed in writing to:

13. Regulatory Scope, Non-Attest Notice & Nominative Fair Use

Regulatory Scope & Financial Advisory: Mantorius operates as an independent financial management, cloud accounting deployment, bookkeeping, and fractional CFO advisory consultancy under the direct supervision of Practice Lead Keshav Verma. Mantorius does not operate as a licensed public accounting firm offering independent statutory reporting opinions or public attest certifications in jurisdictions where local domestic or state licensure is mandated. For statutory reporting opinions and certified tax filings, Mantorius prepares review-ready workpapers, trial balance reconciliations, and IFRS/GAAP supporting documentation directly for the client's appointed independent licensed statutory reportingors and CPAs.

No Formal Advice Formed via Browsing: Educational articles, service overviews, ROI estimators, and compliance guides published on https://mantorius.com are provided for general informational purposes only and do not constitute formal tax, legal, or investment advice. A binding fiduciary or accountant-client relationship is formed exclusively upon mutual execution of a bilateral Letter of Engagement.

Nominative Fair Use of Trademarks: Mantorius is an independent practice. All software product names, logos, brand names, and registered trademarks displayed across this website (including but not limited to QuickBooks, Intuit, Xero, Sage, Oracle NetSuite, ADP, Gusto, Bill.com, and Google) are the registered property of their respective owners. Their mention on this website is made strictly under nominative fair use for identification, interoperability, and advisory description purposes only and does not imply endorsement, sponsorship, or affiliation.